Receiving Inspection Checklist

A one-page checklist for inspecting a shipment of bacteriostatic water on arrival. Print it, complete one per shipment (or per lot), and file it with the certificate of analysis. Background for each check is in how to inspect a vial and lot traceability.

Shipment

Supplier		Order / PO no.
Date received		Received by
Carrier / tracking		Ambient on arrival?	Yes   No (note)

Outer packaging

Outer box intact; no crushing, punctures or water damage

No evidence of freezing (ice, wet or deformed cartons, displaced caps)

Trays/partitions present; vials held upright and separated; no loose vials

Packing list present and matches order (product, size, quantity)

Per lot

Product / vial size		Lot number
Expiration date		Quantity (vials)
COA received? matches lot?	Yes   No	COA file ref.
Remaining shelf life meets policy?	Yes   No	Storage location

Vial inspection (sample every tray; 100% if any defect found)

Flip-off cap present and seated on every vial

Crimp/ferrule flat and tight; no lift, tears or rotation

No cracks, chips or stress marks (rotate each vial; check neck)

Fill level uniform across the tray

Contents clear and colorless; no particles, fibers or haze (black and white backgrounds)

Label legible: product, preservative and concentration, volume, lot, expiration

All vials in tray carry the same lot number

Disposition

Accepted into stock	Yes   Partial   No	Logged in inventory	Yes
Quarantined units (qty, reason)
Supplier notified (date, ref.)
Inspector signature		Reviewed by

Storage reminder: 20–25 °C in original cartons, protected from freezing and light; first-expiring, first-out. See storage guidance and the SOP template.

All BAC Water Supply products are supplied for laboratory research use only and are not for human or veterinary use.